Position Summary

We are a seeking motivated, independent, and experienced candidate for a full-time Research Program Manager position to assist a Principal Investigator (PI) in the VA Center to Improve Veteran Involvement in Care (CIVIC) with multiple research projects intended to advance the prevention and treatment of common and significant mental health issues and conditions that affect Veterans. Specific projects are related to suicide prevention, women’s mental health, social determinants of health, and reintegrating service members. We are looking for candidates that can work independently to support a research team to achieve project aims and deadlines across multiple projects. The ideal candidates will be highly skilled in project coordination and have advanced knowledge of human subject protections, demonstrated experience with manuscript and grant development, and multiple years of prior experience leading a range of human subjects research studies, across multiple methods.

Research environment

This position is located at the VA Portland Health Care System’s Center to Improve Veteran Involvement in Care (CIVIC) (https://www.portlandcoin.research.va.gov/). CIVIC’s mission is to conduct research that empowers veterans to improve their health through engagement in self-care, engagement with VA and non-VA healthcare systems, and engagement in the research process.

The VA HSRD CIVIC is a research center housed at the VA Portland Health Care System with strong ties to Oregon Health & Science University (OHSU). The CIVIC community is committed to developing, fostering, and retaining a diverse workforce. We seek applicants who have experience working with diverse communities and on diverse teams. In addition, we seek candidates who have experience engaging, communicating with, and incorporating perspectives from multiple diverse or underrepresented communities into research.

This study team values individuals at all points in their career trajectories and is committed to fostering the professional growth of its staff. Within our team, we have multiple ongoing projects and collaborations with other investigators that provide opportunities for additional data analysis, data collection, and cross-team experiences to support motivated staff in reaching professional development goals. Within CIVIC, and the broader VA and OHSU communities, there are many opportunities for continuing education and training related to a broad variety of topics. Such opportunities include OHSU Departmental Grand Rounds or larger events, research in progress meetings, CIVIC conferences, analyst drop-in sessions, qualitative forums, funding for participation in external training opportunities (e.g., workshops, conference attendance), and more.

This position is eligible for modified work schedules, a transit pass, as well as paid vacation, sick leave, and a range of healthcare and retirement benefits: https:/www.vacareers.va.gov/Benefits/EmploymentBenefits.


The primary responsibility is to assist the PI in leading a growing research team conducting multiple studies including clinical trials of behavioral interventions, mixed-methods research, longitudinal surveys, systematic reviews, and big-data projects. Specific duties will depend on qualifications and professional development goals, but may include:

  • Managing day-to-day study activities and achieving study milestones to meet project objectives
  • Developing standard operating procedures and ensuring that project activities are being conducted with fidelity to research protocols
  • Supporting and coordinating with research associates, research assistants, and interventionists to troubleshoot any issues that arise and support completion of study tasks
  • Assisting project managers with study coordination across several projects, as needed, to help guide workload prioritization and delegation
  • Maintaining Institutional Review Board (IRB) and other regulatory compliance correspondence
  • Leading writing and preparation of scholarly manuscripts for scientific journals and presentations of study findings at professional meetings in collaboration with the PI
  • Providing quantitative data management and analysis support
  • Ensuring data accuracy and confidentiality
  • Assisting with managing multi-million-dollar budgets
  • Helping develop grant submissions/resubmissions
  • Additional administrative tasks as needed


Minimum Requirements:

  • PhD a relevant field (e.g., psychology, sociology, public health), or a Master’s degree and several years relevant employment experience beyond graduation
    • Prior experience independently leading/organizing a large research study
    • Prior experience independently training and coordinating staff
    • Prior experience with clinical trials
  • Experience with quantitative data management and related programs/software such as REDCap or Excel
  • Basic quantitative data analysis skills
  • Publication history in scientific journals; able to serve as the lead author on manuscripts with little/no oversight
  • Advanced knowledge of policies, procedures, and guidelines that govern projects, including those specific to research-based projects (e.g., IRB)
  • Strong conceptual, analytic, oral and written communication skills, and ability to work independently
  • Ability to appropriately balance project goals, ethics, and professional interactions with participants
  • Rigorous attention to detail and record keeping
  • Resourcefulness and sound professional/ethnical judgment
  • Commitment to contributing to an inclusive working and learning environment
  • Must be a US citizen (due to being a U.S. federal government-funded position)

Preferred qualifications (beyond minimum):

  • Experience with a wide range of research methods (e.g., survey, observational, qualitative)
  • Multiple first-author publications in scientific journals
  • Experience managing project budgets

Telework/remote work

Telework options will be discussed with applicants, but some periodic onsite work will be required.

How to apply

Interested candidates should send both a cover letter and a resume/CV to Katie McDonald, by email at Katie.McDonald@va.gov with the subject line ‘Research program manager.’

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About Center to Improve Veteran Involvement in Care (CIVIC)

The Center to Improve Veteran Involvement in Care (CIVIC), a Veterans Health Administration (VHA) Health Services Research & Development (HSR&D) Center of Innovation (COIN), located at VA Portland Health Care System (VAPORHCS), was founded in October 2013. CIVIC’s mission is to conduct research that empowers Veterans to improve their health through engagement in self-care, engagement with VA and non-VA healthcare systems, and engagement in the research process. This mission directly supports VHA’s 2018-2024 strategic objectives, VHA’s Whole Health Initiative Flagship program, HSR&D and other VHA priorities.