Administrative Aide

Overview

Minimum Qualifications
Bachelor’s degree in a related field; OR an Associate’s degree in a related field and one year of general office, secretarial, or administrative experience OR three years of such experience.

Health Research, Inc.’s (HRI) mission is building a healthier future for New York State and beyond through the delivery of funding and program support to further public health and research programs. In support of our mission and our commitment to providing a safe workplace, we require employees to be fully vaccinated against COVID-19, unless approved for a religious or medical exemption.

This position requires that the incumbent will report to the official work location and live within commuting distance to the official work location. Telecommuting may not be available. If telecommuting is available, the incumbent will be required to have a telephone/mobile device, and internet access.

Preferred Qualifications
At least one year of experience using software including Microsoft Office (Outlook, Teams, Word, Access, Excel PowerPoint and SharePoint) for the preparation of documents, graphs, slides, presentations and spreadsheets; at least one year of experience answering multi-line telephones for multiple staff; at least one year of experience managing calendars and scheduling meetings; at least one year of experience using virtual meeting platforms such as Zoom and WebEx; at least one year of experience performing data entry and handling sensitive/confidential information.

Responsibilities
The Administrative Aide will be responsible for providing administrative support to the Division of HIV and Hepatitis Health Care programs. Responsibilities include coordination of schedules and calendars, scheduling meetings and conference calls (in-person and virtually), screening telephone calls and triaging as necessary, performing data entry using internal databases, filing, assisting with preparing PowerPoint presentation slides, meeting handouts, and, assembling and printing reports, assisting with coordination and development of materials for internal and external partners, handling travel arrangements, performing purchasing tasks, maintaining office systems and assisting with other appropriate related duties.

Employee Benefits
Health Research, Inc. (HRI) offers a robust, comprehensive benefits package to eligible employees, including:

Health, dental and vision insurance – Several comprehensive health insurance plans to choose from;
Flexible benefit accounts – Medical, dependent care, adoption assistance, parking and transit;
Generous paid time off – Paid federal and state holidays, paid sick, vacation and personal leave;
Tuition support – Assistance is available for individuals pursuing educational or training opportunities;
Retirement Benefits – HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses;
Employee Assistance Program – Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally;
And so much more!
Please visit HRI’s web site at (preferred method):  https://careers-healthresearch.icims.com/jobs/ or mail resume to: Health Research, Inc., 150 Broadway – Suite 280, Menands, NY 12204-2719. Please include reference code 2023-6491 on envelope.

HRI has a long-standing dedication to diversity, equity, and inclusion in our workforce. HRI is committed to the principle of non-discrimination in all phases of its employment procedures and practices.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans