Administrative Aide

Overview

Minimum Qualifications
Bachelor’s degree in a related field; OR an Associate’s degree in a related field and one year of general office, secretarial, or administrative experience; OR three years of such experience.

This position requires that the incumbent will report to the official work location and live within commuting distance to the official work location. Telecommuting may not be available. If telecommuting is available, the incumbent will be required to have a telephone/mobile device, and internet access.

Health Research, Inc.’s (HRI) mission is building a healthier future for New York State and beyond through the delivery of funding and program support to further public health and research programs. In support of our mission and our commitment to providing a safe workplace, we require employees to be fully vaccinated against COVID-19, unless approved for a religious or medical exemption.

Preferred Qualifications
At least three years of experience providing administrative support to staff in an office setting. Experience working with databases, spreadsheets, and word processing software, including Microsoft Excel and Access. Experience with data entry and filing. Experience tracking office supply inventory and submitting purchasing requests. Demonstrated excellent attention to detail. Familiarity with medical information and handling confidential information. Experience handling telephone calls and interacting with physician offices or patients. Training and experience in racial justice and health equity.

Responsibilities
The Administrative Aide will assist with multiple administrative support aspects of patient contact research studies conducted by the Extramural Research Unit within the New York State Cancer Registry. The incumbent will initially focus on a large study of racial disparities in breast cancer aggressiveness and outcomes. Responsibilities will include coordinating all aspects of study mailings to physicians and patients, including ensuring addresses are accurate, conducting address searches and making database updates as needed, preparing files for mailing including mail merges for address labels, addressing and preparing envelopes for mailing, tracking responses received, and accurately updating study databases. Additional responsibilities will include maintaining inventory of study supplies and submitting purchasing and ordering requests as needed; coordinating with the mail room on study setup and processing of routine mailings; assisting with fielding phone calls from facilities, physicians, and patients; and assisting with maintaining project files and study tracking databases. The incumbent will also assist with quality control activities and other appropriate related duties as assigned.

Employee Benefits
Health Research, Inc. (HRI) offers a robust, comprehensive benefits package to eligible employees, including:

Health, dental and vision insurance – Several comprehensive health insurance plans to choose from;
Flexible benefit accounts – Medical, dependent care, adoption assistance, parking and transit;
Generous paid time off – Paid federal and state holidays, paid sick, vacation and personal leave;
Tuition support – Assistance is available for individuals pursuing educational or training opportunities;
Retirement Benefits – HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses;
Employee Assistance Program – Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally;
And so much more!
Please visit HRI’s web site at (preferred method):  https://careers-healthresearch.icims.com/jobs/ or mail resume to: Health Research, Inc., 150 Broadway – Suite 280, Menands, NY 12204-2719. Please include reference code 2023-6501 on envelope.

HRI has a long-standing dedication to diversity, equity, and inclusion in our workforce. HRI is committed to the principle of non-discrimination in all phases of its employment procedures and practices.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans