Grants under Contract Manager
Based in Washington, DC, or Nairobi, Kenya
Less than 20% international travel
Work From Almost Anywhere Status = N/A
Reports to PMI Malaria Project Head, Contracts & Finance
*This position is contingent on funding
Who we are
PSI is a network of locally rooted, globally connected organizations working to achieve consumer-powered healthcare — people-centered health systems that ensure quality, affordable care wherever and whenever it is needed. Our origins in sexual and reproductive health have grown into a broader mission. Today, we work with the public and private sectors as well as local communities, prioritizing people’s voice and choice and developing solutions to meet their essential health needs. Over the past five decades, we have helped push boundaries, break taboos, set trends, and develop innovative solutions to complex global health challenges.
PSI seeks a Grants under Contract Manager that will provide cradle to grave compliance oversight of assigned portfolio. The Grants under Contract Manager is responsible for carrying out the administrative duties required to assist with all aspects of implementing and managing a PMI Malaria (GUC) program. They will coordinate technical and administrative review of grant applications and support the process of grants package review and execution. They will carry out monitoring, review, and evaluation of grant activities and deliverables. They support overall management of the entire GUC portfolio in compliance with USAID’s and PSI’s procedures and policies. The Grants Manager will report directly to the project Head of Contracts & Finance. This is anticipated to be a five-year assignment ending in September 2028.
$94,000 (MINIMUM) – $117,000 (MID-POINT) – $140,000 (MAXIMUM)
For US-based candidates, the annual base salary range is reflected above.* We value transparency and have provided the full salary range for this role. Actual base salary compensation will be determined by factors such as a candidate’s qualifications, experience, internal equity, external market analysis, and other business factors permitted by law. Hiring above the mid-point of the range would not be typical in order to allow for potential future salary growth. PSI offers a comprehensive benefits package which includes health care, retirement plan, generous leave, as well as other great benefits. For more information, please ask your recruiter or visit https://www.psi.org/careers/ to learn more!
*For all applicants applying outside of the US; please note that those hired outside of the US will be employed through the local PSI office. Pay and benefits will be commensurate with the role and practices of the local office, including payment in local currency.
-Portfolio Administration and Compliance: Administer the Project’s GUC portfolio. Develop GUC Manual for PMI multi country Malaria project. Ensure compliance with PSI and USAID GUC management policies and procedures. Monitor and manage grant finances in coordination with other grant points of contact; ensure timely payment to grantees, monitor total grant funds prepare accurate projections and financial reports. Coordinate with MEL Manager to ensure adequate information collection and reporting on grant outcomes and relevant PMP indicators; prepare and submit quarterly updates and submit grantee reports to PSI for reporting to the Development Experience Clearinghouse (DEC) and submitting datasets to the Data Development Library (DDL). 30% of Time
-Management of Grants Under Contract Portfolio: Define and administer the grant solicitation (RFAs/APSs) and selection processes in collaboration with technical staff and in accordance with PSI and USAID’s procedures and policies. Convene and facilitate review panel sessions; documenting discussions and determination of successful applicants. Oversee all pre-award due diligence requirements including the pre-award survey and cost analysis of the budget. Prepare grant award and modification packages in accordance with PSI and USAID grants management policies and procedures (also to be defined in the grants manual). Coordinate with the project team for annual planning to ensure the grant program technical objectives are clearly defined and estimated timelines for solicitations are appropriate.25% of Time
-Supervisory Responsibilities: Directly supervise one or more Grants Officers in accordance with PSI’s policies and applicable laws, including interviewing, hiring and, training employees; planning, assigning, and directing work; appraising performance; mentoring; rewarding and disciplining staff; and resolving problems. 20% of Time
-Training: Train project staff and grantees in use of the manual and annexes. Build the capacity of staff and grantees in GUC management. as needed including through one-on-one mentoring, small group trainings, corporate training programs, and information dissemination. Conduct site visits to potential and existing grantees as needed; serve as a grantee resource on questions pertaining to performance, compliance with regulations, and reporting. 20% of Time
-Closeout: Ensure accordance with the grant manual procedures and policies for the closeout of grants. 5% of Time
Time percentages listed above are not exact. They are estimates and may change. This is also not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included above. PSI reserves the right to revise job profiles at any time based on changes to the required job responsibilities.
What are we looking for?
-Bachelor’s Degree (or international equivalent) in a related field
-Master’s Degree (or international equivalent) in a related field preferred
-At least 7 years or related experience. Equivalent combination of related education and experience may be substituted.
-At least 5 years of experience related to USG contract compliance oversight and management, with an emphasis on USAID government contracting and procurement preferred
-At least 1 year of supervisory experience preferred
-Problem solving and negotiating skills.
The candidate we hire will embody PSI’s corporate values:
Measurement:You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
Honesty:You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.
Collaboration:You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.
Trust:You accept limits to your sphere of control and give colleagues the benefit of the doubt.
Commitment:You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.
References will be required. The successful candidate will be required to pass a background check. For domestic positions: Must be authorized to work in the United States. N.B. PSI will not consider work visa sponsorship for this position.
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.
ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: firstname.lastname@example.org or call (202)785-0072.