Overview

Company overview:
With an annual budget of $2.3 billion and more than 6,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We’re tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.

Since January 2020, DOHMH has been fighting the COVID-19 pandemic- activities include but are not limited to: surveillance & epidemiological investigations; lab testing; engaging and providing guidance to healthcare partners; ensuring the safety & health of responders; providing timely and accurate information to the public; promoting the emotional health of New Yorkers and coordinating citywide COVID-19 vaccine administration. With grant funds from the Centers for Disease Control and Prevention (CDC), DOHMH is undertaking a new initiative to establish, expand, train, and sustain the public health workforce to support jurisdictional COVID-19 prevention, preparedness, response, and recovery initiatives over 2 years.

The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but will work be supervised by DOHMH.  This is a grant-funded position ending June 30, 2023.

Program Description:

The Office of School Health in the division of Family and Child Health is the largest bureau in DOHMH.  The Nursing Unit has approximately 1,800 school nurses, 225 public health advisors and assistants, and over 100 supervisors.  This Central Office Public Health Advisor position is a critical component to the Nursing Team. This position supports the entire school health team and increase the capacity to support the administrative and clerical functions of the central office team, providing direct support to the director, deputy, and assistant directors of nursing.  This role is instrumental in supporting and enhancing nursing services to, 2,000 regional staff, 45 central office staff, and our most vulnerable population: 1.3 million NYC students.

School Health is a jointly run program with the NYC Department of Education.  School nurses, both DOHMH and DOE employees, provide skilled nursing services to public and private elementary and middle schools and charter schools.  Our school nurses provide medication, treatment, first aid, and case management of student illnesses to NYC children and has implemented numerous initiatives in our schools.

It has become increasingly overwhelming during this pandemic with the number of COVID-19 cases, variation in staff assignments supporting ICS roles, staffing changes as schools open for in-person learning, and school closings and openings related to a COVID-19 case in schools.  Tracking has increased exponentially as we are held to a higher level of accountability in monitoring staff movement and whereabouts an effort to maintain and improve the health and safety of communities.  The central office advisor disseminates urgent time sensitive information to staff.  This role has been heightened as part of the COVID-19 response where constant and timely communications to the school community, parents, and principals is paramount.

Summary of Position:

It has become increasingly overwhelming in this pandemonic environment with the number of COVID-19 cases, variation in staff assignments supporting the Vaccine PODs, staffing changes as schools open for in-person learning, and school closings and openings related to a COVID-19 case in schools.  Tracking has increased exponentially as we are held to a higher level of accountability in monitoring staff movement and whereabouts daily.

DOHMH has an opening for [1] Nursing Project Coordinator who will work in conjunction with Borough Nursing Directors, and Nursing Supervisors, and Supervising Physicians, to provide clear instruction for OSH nursing staff (DOE and DOHMH) in the necessary protocols/policy/procedure for optimum program functioning. This manager is the main support for the Office of School Health (OSH) Nursing Program. The OSH is responsible for the provision of nursing services in the New York City public, non-public, and charter schools.  The HSM is critical in maintaining administrative support in such a large nursing unit.   With a workforce of approximately 2,000 nurses throughout NYC (DOE, D75, Charter, and Private Schools), this role is vital for maintaining and streamlining proper communication and intervention in NYC school communities which serves 1.4 million students.

The Nursing Project Coordinator disseminates urgent time sensitive information to staff including school nurses, SNs, BNDs, OSH Nursing, and Medical Leadership.  Responsible for a myriad of high-level reports, the HSM provides intensive interventions to support our mission, goals, and staff.  This task has been heightened as part of the COVID-19 response where constant and timely communications to the school community, parents, and principals is paramount.

Specifically, the Nursing Project Coordinator will:

Coordinate all administrative functions within the Central Nursing Office.
Be Responsible for citywide administrative activities, enabling the provision of quality nursing services for NYC children.
Oversee all administrative activities in the central nursing office of the Office of School Health (OSH).
Work in conjunction with Borough Nursing Directors, and Nursing Supervisors, and Supervising Physicians, to provide clear instruction for OSH nursing staff (DOE and DOHMH) in the necessary protocols/policy/procedure for optimum program functioning.
Supervise an administrative staff of three while providing oversight, direction, and delegating tasks accordingly. Ensures administrative activities meet objectives and established professional standards of both DOHMH and DOE.
Be Responsible for the maintenance of the OSH Management Database. With staff assistance, assignment and personnel data for all OSH nursing staff must be collected from regional field offices and HR personnel from DOHMH and DOE and added into the database.
At the request of the Nursing Director, Deputy or Assistant Director or the Assistant Commissioner for School Health, creates, organizes, and analyzes data and personnel reports from OSH Management.
Support Nursing Contracts and Budget related COVID-19 activities to ensure contracts and budget is specific to and reflective of OSH nursing needs.
Facilitate administrative strategies by collaborating with FCH and Central HR departments to reach desired goals. Shares information with Central and FCH HR as needed.
Provides monthly reports to all levels of OSH leadership and to other selected personnel to provide the basis for determining current vacancies and staffing levels. Also maintains staffing and two-nurse school reports.
Maintains personnel lists (distribution lists) that are updated monthly to be used for more easily contacting staff. Also maintains nursing telephone list including all regional supervisor and administrative support; it is updated as needed. This used by regional field offices as well.
Responsible for ensuring that nursing licenses remain up to date, including CPR certification for school-based staff. All information must be maintained on the OSH database.
Responsible for collecting and maintaining status information of nursing staff including but not limited to staff assignment and changes, transfers, and Public Health Advisors and Assistants furlough.
Other related duties as directed by the Director, Deputy, and Assistants Director of Nursing.
Qualifications and Requirements:

A baccalaureate degree from an accredited college and five years of full-time professional satisfactory experience acquired within the last fifteen years, in a health services setting such as a laboratory, hospital, or other patient care facility, or in a public health, environmental health, or mental hygiene program, at least 18 months of which must have been in a managerial capacity, consisting of managerial experience clearly demonstrating the ability to perform difficult and responsible managerial work, requiring independent decision-making concerning program management, planning, allocation of resources, and the scheduling and assignment of work.
Education and/or experience equivalent to “1” above. Education may be substituted for experience on the basis that each 30 graduate semester credits from an accredited college in hospital administration, public health, public administration, business administration, management or administration can be substituted for one year of non-managerial experience up to a maximum of 60 semester credits for two years. However, all candidates must have a minimum of a baccalaureate degree and 18 months of managerial experience as described in “1” above.
Salary – $85,000.
Additional Preferred Skills

A minimum of 3 years of experience implementing and managing program services in complex systems.
Expertise in Planning and Program Development.
Knowledge of DOHMH and DOE personnel policies and procedures.
Excellent interpersonal, communication, and presentation skills.
Analytical skills.
Excellent organizational skills.
Proficient in Microsoft Office.
Knowledge of grants, contracts, and budgets.
Excellent administrative skills
Additional Information:

This is a temporary grant-funded position ending June 30, 2023.
Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.  Selected candidates should reside within the Tri-state area (NY, NJ & CT).
This individual will be expected to work non-business hours during emergencies.
NOTE:  All applicants must comply with PHS’ vaccination policy.  Effective October 1, 2021, employees will be required to provide verification that they are fully vaccinated against COVID-19 (with an FDA-authorized vaccine).

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals, and veterans.

 

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About Public Health Solutions

Health disparities among New Yorkers are large, persistent and increasing. Public Health Solutions (PHS) exists to change that trajectory and support New Yorkers and their families in achieving optimal health and building pathways to reach their potential. As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to low-income families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. Learn more about our work at healthsolutions.org.