This position will be hired under a 6-month contract and will be responsible for, coordinating activities related to PHS Sexual and Reproductive Health (SRH) Center program deliverables, including program planning, implementation, monitoring, and reporting. Supporting the general operations of PHS SRH Centers and ensuring compliance in accordance with federal, state and city guidelines and policies.

This position reports directly to the Director of Sexual and Reproductive Health Centers. Works collaboratively with the Center Director, Medical Director, Patient Accounts Supervisor, Patient Accounts Associate, and IT Systems Manager.

Major Responsibilities:

Program Management:

Creates and maintains work plans for new and on-going projects, including documenting tasks, timeframes, assigned responsibilities and status.  Monitors progress against work plans; supports other staff as needed in understanding and meeting timelines.  Troubleshoots and addresses problems when delays occur.
Supports implementation of services/projects including documenting all necessary policies and procedures, system set-up, staff training and ensures smooth transition of the on-going program management to the Center Director.

Quality Assurance/Compliance:

Monitor and ensure all SRH Center compliance requirements, including quarterly compliance reports, quarterly quality assurance meetings, staff trainings, chart audits and requirements related to the 340B program.
Ensure annual equipment audits, including contacting company, obtaining renewed contract, and scheduling the visits.
Maintain monthly Medicaid exclusion and provider review files.
Prepare meeting minutes and reports as directed by the Director of SRH Centers.
Other duties as directed by the Director of SRH Centers.

Maintain CAQH database, licenses, and monthly attestations.

Assist with health center supply maintenance including ordering and necessary follow-up of orders, including monthly inventory audits.
Coordinates with PHS Director of Facilities and Director of Purchasing to maintain central office and health facility supplies and equipment.
Manages vendor relationships, including monitoring of cost and renewal of contracts.
Follows-up and resolves problems with invoices. (Works directly with AP and Purchasing to resolve invoicing issues).
Order and maintain MetroCard supply.
Completes quarterly time & effort report as part of quarterly fiscal close-out.
Facilitates authorized signature process for all linkage agreements, contracts, and required forms.

Qualifications and Skills:

Bachelor’s degree required; Master’s degree in a health-related field preferred.
Excellent analytical, computer and communication skills.
Administrative experience in a fast-paced environment.
Experience working in primary health care preferred.
Experience working in sexual and reproductive health care preferred.
Excellent organization skills to handle and organize many tasks at any time
Basic office practice and computer knowledge and experience
Confidentiality (to handle legal, clinical, personnel issues and communications by the Director)
Excellent verbal communication skills, including ability to maintain proper level of communication with various levels of staff and external agencies
Excellent writing skills, including ability write reports to funders and stakeholders.
NOTE:  All applicants must comply with PHS’ vaccination policy.  Effective October 1, 2021, employees will be required to provide verification that they are fully vaccinated against COVID-19 (with an FDA-authorized vaccine).

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual and transgender individuals, and veterans.

About Public Health Solutions

Health disparities among New Yorkers are large, persistent and increasing. Public Health Solutions (PHS) exists to change that trajectory and support vulnerable New York City families in achieving optimal health and building pathways to reach their potential.

As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to vulnerable low-income families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. To learn more about our work, please visit healthsolutions.org.