Overview

Company overview:

With an annual budget of $2.3 billion and more than 7,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We’re tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.

DOHMH is undertaking a new initiative that will meet critical infrastructure needs and make possible strategic investments that will have lasting effects on public health, using grant funds from the Centers for Disease Control and Prevention (CDC). Investments and improvements through this initiative will help modernize DOHMH’s foundational capabilities and data infrastructure, enabling it to partner in complex health and health care environments and, in turn, support better public health outcomes, including COVID-19. This initiative supports larger efforts to rebalance investments in public health and more equitably serve communities and populations.

The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but work will be supervised by DOHMH.  This is a grant-funded position ending in November 2027.

The Office of Emergency Preparedness and Response’s (OEPR’s) work focuses on promoting and protecting public health through emergency preparedness and response; and recognizes that social inequities negatively impact our efforts to maintain and improve the health of NYC during and after a disaster. With these inequities in mind, OEPR is also working to improve its application of a social justice and racial equity lens to its emergency preparedness and response work. OEPR’s employees are expected to align their work with OEPR’s efforts to combat the harmful effects of systemic injustices on communities and work towards the most equitable post-disaster public health outcomes possible.

The Bureau of Grants Management and Administration manages all grant-related functions and undertakes the administration of all grant-related activities. This position will work directly on the Public Health Infrastructure (PHI) grant. This position operates within the Finance Unit which is responsible for overseeing OEPR’s financial operations.

 

Job description:

Reporting to the Finance Manager, the Procurement/Budget Coordinator will initiate contract & purchasing actions, monitor the spend down of program budgets, process invoices, review documentation for compliance, maintain grant files, and collect/maintain other required grant documentation.

 

Duties:

Initiate and follow up on contract and purchasing actions to fulfill DOHMH program needs and provide updates to stakeholders.
Ensure PHI grant is spending down in a timely manner and follow up with programs to meet DOHMH fiscal deadlines.
Assist with maintaining up to date budget records for encumbrances.
Ensure compliance with the PHI grant requirements by reviewing and maintaining all back-up documentation for audit purposes.
Ensure timely collection and maintenance of federal time & effort certifications for DOHMH PHI grant personnel and contractors.
Troubleshoot issues and process fiscal actions while exercising independent judgement.
Partner and closely coordinate with various internal and external stakeholders to ensure expenditures occur within the required time period, obtaining necessary approvals for contracts, purchases, and payments.
Qualifications:

Bachelor’s Degree.
5 years previous experience working in the public sector or grant-funded programs in fields   related to grants administration, budget management, and fiscal reporting.
Able to work independently, pay attention to detail, and exercise good judgement.
The ideal candidate for this position must be a proactive and self-motivated individual with the ability to work in a collaborative and highly dynamic environment with multiple stakeholders and timelines.
Salary: $70,000

Additional Desired Qualities:

Experience with stakeholder engagement and project management.
Excellent communication (verbal & written) and interpersonal skills.
Strong numerical and analytical skills to manage and report complex information.
Experience with data collection, analysis, and interpretation.
Desire to grow professionally, develop new skills and willingness to work outside of comfort  zone.
Experience working with the public health sector and coordinating projects involving multiple stakeholders.
Ability to prioritize and work in fast-paced environment with hard deadlines.
Fluency in Microsoft Word, Excel, Outlook, and PowerPoint
Additional Information:

This is a temporary grant-funded position ending in November 2027.
This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date.
Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.
This individual will be expected to work non-business hours during emergencies.
PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals, and veterans.

 

About Public Health Solutions

Health disparities among New Yorkers are large, persistent and increasing. Public Health Solutions (PHS) exists to change that trajectory and support New Yorkers and their families in achieving optimal health and building pathways to reach their potential. As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to low-income families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. Learn more about our work at healthsolutions.org.