COVID-19

Overview

With an annual budget of $2.3 billion and more than 6,000 employees throughout the five boroughs, the New York City Department of Health, and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We’re tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.

Since January 2020, DOHMH has been fighting the COVID-19 pandemic- activities include but are not limited to: surveillance & epidemiological investigations; lab testing; engaging and providing guidance to healthcare partners; ensuring the safety & health of responders; providing timely and accurate information to the public; promoting the emotional health of New Yorkers and coordinating citywide COVID-19 vaccine administration. With grant funds from the Centers for Disease Control and Prevention (CDC), DOHMH is undertaking a new initiative to establish, expand, train, and sustain the public health workforce to support jurisdictional COVID-19 prevention, preparedness, response, and recovery initiatives over 2 years.

The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but will work be supervised by DOHMH.  This is a grant-funded position ending June 30, 2023.

The selected candidate will work in the Strategy and Project Management Unit in the Bureau of Division Management and System Coordination (DMSC) of the Division of Disease Control. DMSC facilitates collaboration among the other six bureaus that specialize in different disease areas/functionality (i.e., tuberculosis, immunizations, laboratory) to provide cross-cutting and collaborative approaches to infectious disease control and oversee the operations and management of the Division. The Strategy and Project Management Unit within DMSC is responsible for strategic and high priority projects sponsored by the Deputy Commissioner of Disease Control and Assistant Commissioner of DMSC and building up Project Management capacity across the Division.

Job description:

DOHMH has an opening for a COVID-19 Project Coordinator. The need of operations supports from Human Resources, Fiscal, Procurement and other admin teams during the COVID-19 response is unprecedented. DMSC operations teams are very often leading or implementing new process and protocols rapidly as a result of COVID-19 response measures, including processes to support staff return to the office and the vaccine mandate.  Such implementations require coordination, deep knowledge of processes and applications that often are owned by different bureaus and divisions, and clear communications among teams for timely and successful delivery. By hiring a COVID-19 Project Coordinator to join the DMSC, DOHMH will support coordination of efforts across different operations teams and with other divisions through documenting and sharing clear process and guidance, and delivering timely support and training, and will have an impact on the operations efficiency of DMSC teams, contributing to timely delivery of resources needed for COVID-19 responses. [KW2]

Specifically, the Covid-19 Project Coordinator will: [PP3]  [JPr4]

Coordinate and streamline operations in the COVID-19 response.
Document and maintain the detailed knowledge of various operational processes and applications.
Share that knowledge with the business units through documentation and cross training.
Effectively collaborate and coordinate between IT, HR, Finance, and Disease Control bureaus and other entities to implement operational process and/or applications changes.
Provide various levels of application support to users cross the division.
Monitor, assess, create, distribute, and maintain documentation for any requested changes by the business unit as well as notify all internal staff of requested changes.
Evaluate and analyze data to make recommendations for program planning and operation process improvement.
Other duties as needed.

Qualifications

A master’s degree from an accredited college or university with a specialization in an appropriate field of physical, biological, or environmental science or in public health.
The ideal candidate for this position must be a pro-active and self-motivated individual with the ability to work in teams and in a highly dynamic environment with multiple stakeholders and timelines. [JPr6]
Experience with stakeholder engagement and project management.
Excellent communication (verbal & written) and interpersonal skills.
Experience with data collection, analysis, and interpretation.
Experience working with the public health sector and coordinating projects involving multiple stakeholders.
Ability to prioritize and work in fast-paced environment with hard deadlines.
Proficient in Microsoft Word, Excel, Outlook, PowerPoint and Visio.

Additional Information:

This is a temporary grant-funded position ending June 30, 2023.
This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date.
Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.
This individual will be expected to work non-business hours during emergencies.

NOTE:  All applicants must comply with PHS’ vaccination policy.  Effective October 1, 2021, employees will be required to provide verification that they are fully vaccinated against COVID-19 (with an FDA-authorized vaccine).

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals, and veterans.

About Public Health Solutions

Health disparities among New Yorkers are large, persistent and increasing. Public Health Solutions (PHS) exists to change that trajectory and support New Yorkers and their families in achieving optimal health and building pathways to reach their potential. As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to low-income families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. Learn more about our work at healthsolutions.org.