COVID-19

Overview

Company Overview:

With an annual budget of $2.3 billion and more than 6,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We’re tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.

Since January 2020, DOHMH has been fighting the COVID-19 pandemic- activities include but are not limited to surveillance & epidemiological investigations; lab testing; engaging and providing guidance to healthcare partners; ensuring the safety & health of responders; providing timely and accurate information to the public; promoting the emotional health of New Yorkers and coordinating citywide COVID-19 vaccine administration. With grant funds from the Centers for Disease Control and Prevention (CDC), DOHMH is undertaking a new initiative to establish, expand, train, and sustain the public health workforce to support jurisdictional COVID-19 prevention, preparedness, response, and recovery initiatives over 2 years.

The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but will work be supervised by DOHMH.  This is a grant-funded position ending June 30, 2023.

The Division of Family and Child Health(DFCH) in DOHMH is charged with the creation and oversight of programs, policies, services, and environments that support physical and socio-emotional health, and promote primary and reproductive health services, health equity, social justice, safety and well-being of New York City families and children.

The Division is comprised of the Bureau of Maternal Infant and Reproductive Health, the Bureau of Early Intervention, the Office of School Health, and the Bureau of Administration. The Bureau of Administration consists of four units, Contracting, Budget & Analytics, Procurement & Administration and Human Resources, that work together to help all programmatic bureaus within the Division to achieve their vision, by providing expert operational support, guidance, and customer service.

Job Description:

DOHMH has an opening for one (1) Assistant Director, SH Contracts. Reporting to the Deputy Director of Contracts, the Assistant Director, SH Contracts will perform responsible work in the coordination, monitoring and/or evaluation of various contracts/projects aimed at improving Administration, Customer Service and Project Management within the Division of Family & Child Health, by coordinating systems and procedures to ensure minimal delays in the workflow and reliable tracking of contract activities. This position is lead on managing emergency contracts and purchases in the Division, liaising with ACCO and Finance on purchases that are necessary for the Family & Child Health, and COVID-19 emergency response to operate smoothly. A key liaison for staffing points of dispensation sites with ambulances and works closely with the organization REMSCO to support the vital work around vaccination; and will support contracting efforts in the upcoming initiative to support the COVID-19 youth and child vaccination efforts across the City of New York.  This position helps manage 6 MWBE clinical temp contracts that have supplied staff to point of COVID-19 dispensation sites, testing sites, and more. Duties will include, but not be limited to:

  • Direct technical project operations including project planning, budget and scope development, vendor procurement, design, and close-outs.
  • Assist procurement personnel in purchasing and/or in processing procurement documents and contracts; confer with, advise, and assist operational, technical and professional staff in the procurement process, and manage contracts, as assigned.
  • Coordinate systems and procedures with contracts team to ensure minimal delays in the workflow and reliable tracking of contract activities.
  • Plan, coordinate and oversee the development and progress of project contracts including making determinations of costs, time estimates and funding sources.
  • Conducts field inspections to ensure contractual compliance with all NYC guidelines, rules, and regulations and to evaluate quality of services; provide technical assistance to DOHMH contracted agencies; and assist in review & preparation of invoices for bill submission in accordance with relevant contract terms.
  • Serve as a liaison between DOE, and DFCH staff and vendors to resolve outstanding issues.
  • Provide technical assistance on contracting and project management methods and practices for program staff.
  • Ensure data integrity within the Department and Division by tracking assigned projects and their associated contracts and budgets.
  • Work with ACCO, Program and Legal staff in the preparation of scope of work & budgets.
  • Participate in all aspects of the project management process for the Division.
  • Monitor, analyze, and report on expenditures, variances, and trends for the Division.
  • Develop relationships with program counterparts, sharing information and education on project management procedures, as needed.
  • Provide periodic and ad hoc reports and analysis to senior management and program staff.
  • Provide technical and analytical assistance to the Division’s programs.
  • Assist with special projects related to the Division’s contracting activities, as needed

Duties:

  • Works with staff to develop and implement/enhance systems and processes to ensure consistent, high-quality project management during the COVID-19 pandemic
  • Fosters and maintains peer-to-peer relationships with subject matter experts, donors, partners, and other stakeholders aimed at efficient and effective program implementation.
  • Manages onsite and remote employees.
  • Serves as programmatic liaison for and between internal and external stakeholders.
  • Manages significant matters such as project development, project budgeting, and auditing/evaluating project impact and performance.
  • Formulates project-related goals, objectives, operating policies, strategic plans, guidelines, governance, standards, and priorities to ensure consistency with departmental standard operating procedures.
  • Contributes to resource mobilization efforts for the assigned project in consultation and collaboration with internal and external stakeholders.
  • Prepares, finalizes, and submits narrative and financial reports or updates to donors in collaboration with internal and external stakeholders.
  • Prepares, negotiates, and monitors project-related contracts and agreements.
  • Serves as the contact person in the absence of team members, in this capacity
  • Represents the CDC Foundation and jurisdiction at technical, policy, and strategic planning meetings with internal and external stakeholders and evaluate strategies that meet public health missions and goals.
  • Keep abreast of and develop specialized knowledge of significant COVID-19 related datasets and vaccine data.
  • Support projects that enhance public health/public safety collaborations through the identification of appropriate local partners, qualitative and quantitative data collection, and dissemination of project findings.

Qualifications:

  • A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or
  • A four-year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in “1” above; or
  • A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described above.
  • Previous experience working in fields related to contracting, budget analysis and/or procurement in a government, nonprofit or human services setting for min 2 years.
  • Experience with project management and the ability to plan and develop project plans involving multiple stakeholders.
  • Advanced proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
  • The ideal candidate for this position must be a pro-active and self-motivated individual with the ability to work in teams and in a highly dynamic environment with multiple stakeholders and timelines.

Additional Desired Qualities:

  • Experience with stakeholder engagement and project management.
  • Excellent communication (verbal & written) and interpersonal skills.
  • Strong analytical skills and ability to manage and report complex information.
  • Experience with data collection, analysis and interpretation.
  • Desire to grow professionally, develop new skills and willingness to work outside of comfort zone.
  • Experience working with the public health sector and coordinating projects involving multiple stakeholders.
  • Ability to prioritize and work in fast-paced environment with hard deadlines.
  • Fluency in Microsoft Word, Excel, Outlook, and PowerPoint.

Additional Information:

  • This is a temporary grant-funded position ending June 30, 2023.
  • This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date.
  • Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.
  • This individual will be expected to work non-business hours during emergencies.

 

NOTE:  All applicants must comply with PHS’ vaccination policy.  Effective October 1, 2021, employees will be required to provide verification that they are fully vaccinated against COVID-19 (with an FDA-authorized vaccine).

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual and transgender individuals, and veterans.

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About Public Health Solutions

Health disparities among New Yorkers are large, persistent and increasing. Public Health Solutions (PHS) exists to change that trajectory and support vulnerable New York City families in achieving optimal health and building pathways to reach their potential.

As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to vulnerable low-income families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. To learn more about our work, please visit healthsolutions.org.