Company Overview:

With an annual budget of $2.3 billion and more than 6,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We’re tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.

Since January 2020, DOHMH has been fighting the COVID-19 pandemic- activities include but are not limited to: surveillance & epidemiological investigations; lab testing; engaging and providing guidance to healthcare partners; ensuring the safety & health of responders; providing timely and accurate information to the public; promoting the emotional health of New Yorkers and coordinating citywide COVID-19 vaccine administration. With grant funds from the Centers for Disease Control and Prevention (CDC), DOHMH is undertaking a new initiative to establish, expand, train, and sustain the public health workforce to support jurisdictional COVID-19 prevention, preparedness, response, and recovery initiatives over 2 years.

The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but will work be supervised by DOHMH.  This is a grant-funded position ending June 30, 2023.

Overview of Division:

The Office of School Health in the division of Family and Child Health is the largest bureau in DOHMH.  The Nursing Unit has approximately 1,800 school nurses, 225 public health advisors and assistants, and over 100 supervisors.  This Administrative Assistant, Nursing unit position is a critical component to the Nursing Team. This position supports the entire school health team and increase the capacity to support the administrative and clerical functions of the central office team, providing direct support to the director, deputy, and assistant directors of nursing.  This role is instrumental in supporting and enhancing nursing services to, 2,000 regional staff, 45 central office staff, and our most vulnerable population: 1.3 million NYC students.

School Health is a jointly run program with the NYC Department of Education.  School nurses, both DOHMH and DOE employees, provide skilled nursing services to public and private elementary and middle schools and charter schools.  Our school nurses provide medication, treatment, first aid, and case management of student illnesses to NYC children and has implemented numerous initiatives in our schools.

It has become increasingly overwhelming during this pandemic with the number of COVID-19 cases, variation in staff assignments supporting ICS roles, staffing changes as schools open for in-person learning, and school closings and openings related to a COVID-19 case in schools.  Tracking has increased exponentially as we are held to a higher level of accountability in monitoring staff movement and whereabouts an effort to maintain and improve the health and safety of communities.  The Administrative Assistant, Nursing disseminates urgent time sensitive information to staff.  This role has been heightened as part of the COVID-19 response where constant and timely communications to the school community, parents, and principals is paramount.

Job description and Duties:

DOHMH has an opening for [1] Administrative Assistant, Nursing Unit who will work in conjunction with Borough Nursing Directors, and Nursing Supervisors, and Supervising Physicians, to provide clear instruction for OSH nursing staff (DOE and DOHMH) in the necessary COVID-19 protocols/policy/procedure for optimum program functioning. This position will report to the Director of Nursing. The responsibilities include:

  • Provide administrative support to ensure efficient operation of office.
  • Answer phone calls, schedule meetings to support the Director of Nursing.
  • Completes Operational requirements by scheduling and assigning administrative projects and expediting work.
  • Supports team by performing task related to organization and strong communication.
  • Collect, transmit and transcribe health and administrative information from schools for Central Office review and support.
  • Participate in planning, organizing, and Conducting activities that promote the health of NYC school children.
  • Maintains supplies inventory, anticipating needed supplies, coordinating with the Office of Field Operations to place and expedite orders.
  • Participate in agency wide activities for Emergency Preparedness and COVID-19 Response.
  • Coordinate with borough nurse staff and the Office of Field Operations ensuring that medical rooms are equipped with medical equipment, medication, and supplies required to support daily operations.


  • A baccalaureate degree from an accredited college or university, including or supplemented by twelve semester credits in Health Education or in Health, Social or Biological Science: or
  • A baccalaureate degree from an accredited college or university, and six months of full-time satisfactory experience in health promotion or disease.
  • Proficiency with Microsoft Suite: Outlook, Excel, Teams, Word, Visio, PowerPoint.
  • Flexibility and willingness to Travel.
  • The ideal candidate for this position must be a pro-active and self-motivated individual with the ability to work in teams and in a highly dynamic environment with multiple stakeholders and timelines.

Additional Desired Qualities:

  • At least 2 years of administrative experience working in an office environment.
  • Knowledge of DOHMH and DOE personnel policies and procedures.
  • Strong written and oral communication skills.
  • Strong attention to detail.
  • Excellent Presentation Skills.
  • Ability to prioritize and work in fast-paced environment with hard deadlines.

Additional Information:

  • This is a temporary grant-funded position ending June 30, 2023.
  • This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date.
  • Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.
  • This individual will be expected to work non-business hours during emergencies.

NOTE:  All applicants must comply with PHS’ vaccination policy.  Effective October 1, 2021, employees will be required to provide verification that they are fully vaccinated against COVID-19 (with an FDA-authorized vaccine).

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual and transgender individuals, and veterans.

About Public Health Solutions

Health disparities among New Yorkers are large, persistent and increasing. Public Health Solutions (PHS) exists to change that trajectory and support vulnerable New York City families in achieving optimal health and building pathways to reach their potential.

As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to vulnerable low-income families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. To learn more about our work, please visit