With an annual budget of $2.3 billion and more than 6,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We’re tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.
Since January 2020, DOHMH has been fighting the COVID-19 pandemic- activities include but are not limited to: surveillance & epidemiological investigations; lab testing; engaging and providing guidance to healthcare partners; ensuring the safety & health of responders; providing timely and accurate information to the public; promoting the emotional health of New Yorkers and coordinating citywide COVID-19 vaccine administration. With grant funds from the Centers for Disease Control and Prevention (CDC), DOHMH is undertaking a new initiative to establish, expand, train, and sustain the public health workforce to support jurisdictional COVID-19 prevention, preparedness, response, and recovery initiatives over 2 years.
The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but will work be supervised by DOHMH. This is a grant-funded position ending June 30, 2023.
Overview of Division
The Division of Family and Child Health (DFCH) of the New York City Department of Health and Mental Health is charged with the creation and oversight of programs, policies, services, and environments that support physical and socio-emotional health, and promote primary and reproductive health services, health equity, social justice, safety and well-being for New York City families and children. The Division is comprised of the Bureau of Maternal Infant and Reproductive Health, the Bureau of Early Intervention, the Office of School Health, and the Bureau of Administration. The vision of the DFCH is that every child, woman, and family recognize their power and is given the opportunity to reach their full health and development potential.
The Office of School Health (OSH) is a joint Program of the Department of Education (DOE) and the Department of Health and Mental Hygiene (DHMH) responsible for promoting the health of over 1.3 million school children enrolled in approximately 1,800 public and non-public schools in the New York City. Services to students include case management of chronic health problems, preventive health screening, urgent care, medication administration, preventive counseling, health education, referral for care and assurance of ongoing effective treatment.
Since the onset of the COVID pandemic the Office of School Health has had to put in place mandated precautions and supports for our frontline staff supporting NYC Public and Non-Public schools. This has resulted in increased training for staff and students; protective equipment, mental health support services for school staff, children & families; and general services. These increased needs have resulted in the need for additional procurement staff to ensure the purchasing and management of critically needed goods/services.
DOHMH has an opening for 1 Purchasing Analyst with experience in NYC procurement policies and procedures, strong problem solving, and critical thinking skills who can assist in providing procurement support for the Bureau of School Health. The purchasing analyst will report to the Director of Materials Management. Specifically, the Procurement Analyst will:
Assist with the procurement of PPE and other emergency equipment to ensure front line school, medical and non-medical staff and the children support through NYC Public and Non-Public schools during the COVID-19 response.
Coordinate with and provide technical assistance to OSH Programs regarding the preparation and processing of purchasing documents in support of the purchasing of goods and services supporting program goals and the objectives of the Bureau are met.
Prepare and review purchase requisitions to ensure accuracy and clarity, and to ensure that all required documents and justifications are provided prior to submission to the Division.
Provide technical assistance and support to programs in the development of all solicitation methods: Requirements Contracts, Contracts, Sole source contracts and procurements, contract & purchase modifications, request for cost & no-cost procurement extensions, etc.
Track, monitor vendor performance to ensure timely spend down of approved procurement agreements.
Negotiate with vendors when needed to oversee proper maintenance of procurement agreements.
Qualifications and Requirements:
A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or,
An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above.
Additional Desired Qualities
Strong written and oral communication skills.
Strong attention to detail.
The ideal candidate for this position must be a pro-active and self-motivated individual with the ability to work in teams and in a highly dynamic environment with multiple stakeholders and timelines.
At least 3 years of procurement experience.
Knowledge of budget systems within the City of New York and the Department of Health and Mental Hygiene: FMS (Financial Management System, OES (OTPS Encumbrance System), BMS (Budget Management System, PAYRS (Payment Request System), and Contrack (Contract and Purchasing System).
Proven record of initiating and managing complex, interdisciplinary projects involving multiple partners and technologies.
Extensive experience in mediating among groups with competing perspectives.
Excellent communication (verbal & written) and interpersonal skills.
Desire to grow professionally, develop new skills and willingness to work outside of comfort zone.
Ability to prioritize and work in fast-paced environment with hard deadlines.
Fluency in Microsoft Word, Excel, Outlook, and PowerPoint.
This is a temporary grant-funded position ending June 30, 2023.
This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date.
Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.
This individual will be expected to work non-business hours during emergencies.
PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals, and veterans.
NOTE: All applicants must comply with PHS’ vaccination policy. Effective October 1, 2021, employees will be required to provide verification that they are fully vaccinated against COVID-19 (with an FDA-authorized vaccine).
About Public Health Solutions
Health disparities among New Yorkers are large, persistent and increasing. Public Health Solutions (PHS) exists to change that trajectory and support vulnerable New York City families in achieving optimal health and building pathways to reach their potential.
As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to vulnerable low-income families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. To learn more about our work, please visit healthsolutions.org.