Company overview

With an annual budget of $2.3 billion and more than 6,000 employees throughout the five boroughs, the New York City Department of Health, and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We’re tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.

Since January 2020, DOHMH has been fighting the COVID-19 pandemic- activities include but are not limited to: surveillance & epidemiological investigations; lab testing; engaging and providing guidance to healthcare partners; ensuring the safety & health of responders; providing timely and accurate information to the public; promoting the emotional health of New Yorkers and coordinating citywide COVID-19 vaccine administration. With grant funds from the Centers for Disease Control and Prevention (CDC), DOHMH is undertaking a new initiative to establish, expand, train, and sustain the public health workforce to support jurisdictional COVID-19 prevention, preparedness, response, and recovery initiatives over 2 years.

The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but will work be supervised by DOHMH.  This is a grant-funded position ending June 30, 2023.

NYC DOHMH’s Division of Epidemiology collects, analyzes, and disseminates information about New Yorkers’ health. Its work informs public health program development and policy decision making. The division also provides epidemiologic support to other DOHMH programs, applied public health training to students and clinical guidance to primary care physicians. The division’s broad goals include strengthening and expanding DOHMH’s surveillance efforts, conducting innovative research, making DOHMH data broadly accessible, and improving public health knowledge and skills.

The Bureau of Epidemiology Services collects, analyzes, and disseminates data on New Yorkers’ health and provides epidemiologic support to the entire agency. Within the Bureau, the Data Governance and Informatics Unit is responsible for developing, implementing, and maintaining data governance administration, workgroups, policies, and structures to manage access to some of the most frequently used confidential administrative health data (Medicaid, SPARCS and Regional Health Information Exchange data (electronic health records) accessed by health department analysts to support health data research, surveillance and analyses.  This requires maintaining data use guidance, policy and other supportive documentation on confidentiality, security, and access; and developing and maintaining systems for tracking authorized access, use and dissemination. As part of this work, the Unit collaborates with the NY State Department of Health regarding authorized data access ensuring compliance with Federal, state, and local laws and regulations, working with DOHMH legal and IT to ensure compliance with select data use agreements and facilitating collaborative research with sister agencies and other entities. The Unit is also actively involved in the development of an agency Master Data Management and Person Index that is intended to integrate core administrative health data sources.

Job description [PP1]

DOHMH has an opening for a Data Governance Business Systems Analyst, reporting to Director of Data Governance [JP2]  and Informatics, in the Bureau of Epidemiology Services. Governance of COVID-19 data collected by DOHMH for surveillance and research activities during the pandemic response continue to be maintained and managed by disparate health department programs, making it challenging and time consuming to access, analyze and report on these data. Systems for authorizing data access, use and disclosure range in sophistication from verbal agreements to more formal management systems. The person in this position will assess existing systems governing data access authorizations, use and disclosure, and will facilitate the development of an Administrative Data Governance Tracking and Audit System with expandability to an interoperative system to manage and authorize sharing of confidential COVID-19 and other health data. The Business Systems Analyst will conduct process and gap analyses of the current systems and use the information gathered to propose systems that will operate to meet a select scope of the business requirements.

Specifically, the Data Governance Business Systems Analyst will:

Assess existing systems and workflows including those used to manage governance and sharing of COVID-19 related data in the health department; understand business needs; provide high level workflows to recommend/create a future state/system. [JP4]  [KW5]
Develop, communicate, and manage Microsoft Visio flow diagrams.
Assess, document gaps and needs in current Microsoft systems (e.g., Excel, ACCESS, SQL, other) and consider transition to MS SQL or alternative MS SQL shop and data driven organization.
Communicate technical information to business owners.
Create recommendations for next steps in system development, including documenting business and technical specifications.
Liaise with data governance/data stewards and BES IT project management.
Participate in research/assessment of interoperable data request/disclosure management systems.
Document rationale and justification for tools and services to fund a central, interoperable data request/disclosure management system.
Schedule meetings, develop agendas, document project conversations. and follow-up on next steps to ensure completion of all tasks.
Prepare written materials to summarize findings for multiple audiences.
Qualifications  :

Bachelors or Masters’ degree in a relevant discipline (Business Administration, Applied Business Analytics, Information Management, Computer Science, or comparable),
Certification in Lean Six Sigma or comparable.
5 + years in field related to business or systems analyses.
2+ years’ experience writing SQL queries and using related Microsoft tools (e.g., SSIS, SSRS, Power BI).
Familiarity with public health administrative, survey and/or surveillance health data and/or its analyses, outcomes, and reports.
Familiarity with privacy, confidentiality and/or HIPAA regulations and their application.
Desired Qualities

Experience with stakeholder engagement and project management.
Strong analytical skills and ability to manage and report complex information.
Experience with data collection, analysis, and interpretation.
Ability to be pro-active and self-motivated [JP7]  and build strong relationships with teammates and foster teamwork in a highly dynamic environment with multiple stakeholders and timelines.
Excellent written, verbal, and interpersonal communication skills.
Ability to handle multiple tasks under tight deadlines.
Ability to build strong relationships with teammates, partners, and specialists by fostering teamwork, partnership, and collaboration in a virtual or face-to-face environment.
Desire to grow professionally, develop new skills and willingness to work outside of comfort zone.
Experience working with the public health sector and coordinating projects involving multiple stakeholders.
Ability to prioritize and work in fast-paced environment with hard deadlines.
Fluency Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
Additional Information:

This is a temporary grant-funded position ending June 30, 2023.
This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date.
Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.
This individual will be expected to work non-business hours during emergencies.
NOTE:  All applicants must comply with PHS’ vaccination policy.  Effective October 1, 2021, employees will be required to provide verification that they are fully vaccinated against COVID-19 (with an FDA-authorized vaccine).

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals, and veterans.

About Public Health Solutions

Health disparities among New Yorkers are large, persistent and increasing. Public Health Solutions (PHS) exists to change that trajectory and support vulnerable New York City families in achieving optimal health and building pathways to reach their potential.

As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to vulnerable low-income families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. To learn more about our work, please visit healthsolutions.org.