Overview

With an annual budget of $1.6 billion and more than 6,000 employees throughout the five boroughs, the New York City Department of Health, and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We are tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.

Since January 2020, DOHMH has been fighting the COVID-19 pandemic- activities include but are not limited to surveillance & epidemiological investigations; lab testing; engaging and providing guidance to healthcare partners; ensuring the safety & health of responders; providing timely and accurate information to the public; promoting the emotional health of New Yorkers and coordinating citywide COVID-19 vaccine administration. With grant funds from the Centers for Disease Control and Prevention (CDC), DOHMH is undertaking a new initiative to establish, expand, train, and sustain the public health workforce to support jurisdictional COVID-19 prevention, preparedness, response, and recovery initiatives over 2 years.

The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant, but work will be supervised by DOHMH.  This is a grant-funded position ending June 30, 2023.

Program Description:

The Agency Chief Contracting Officer (ACCO) partners with personnel throughout the Agency to procure quality goods and services, at fair and reasonable prices, in accordance with the City Charter, Procurement Policy Board Rules and Directives issued by the Mayor’s Office of Contract Services.  ACCO provides training, written and verbal technical assistance, and creative solutions to ensure that the procurement needs of DOHMH are met in a responsible manner; including emergency procurement services related to ongoing COVID-19 response/pandemic planning and support.

Summary of Position:

The New York City Department of Health and Mental Hygiene (DOHMH) is seeking one qualified candidate to fill the full-time position of Procurement Systems Coordinator in the Bureau of the Agency Chief Contracting Officer within the Agency’s Division of Finance. This position will report to the Assistant Agency Chief Contracting Officer (ACCO) – Procurement Optimization Unit.

The Procurement Systems Coordinator will serve as the bureau business administrator of DOHMH’s Contract and Purchasing Management Systems and will be the bureau’s key liaison with colleagues within and outside the agency in matters concerning City procurement systems.  In this capacity, the Procurement Systems Coordinator will ensure that procurement systems are optimized to support the agency’s COVID-19 work.  DOHMH relies on multiple automated systems, internal and external to the agency, to process, track, and report on COVID procurements.   The Procurement Systems Coordinator will be the Chief Liaison with the Mayor’s Office on the processing of COVID emergency and other procurements in the Passport system.  This individual will ensure that systems serve as a tool to expedite the processing of emergency procurements and will l work with IT to ensure that all internal systems are maintained or upgraded for these tasks.  This person will also work with the agency’s procurement personnel to ensure that they have appropriate technical support from colleagues outside of the agency to ensure that COVID procurements are processed efficiently.

Specifically, the Systems Coordinator will:

Provide general support of Finance contracting and procurement systems; both internal and external.
Provide technical support to DOHMH contracting and procurement staff in the use of City-wide procurement systems, including Passport, HHS Accelerator, FMS, Direct Order, and other applicable City procurement-related systems).   Responsibilities include providing technical assistance, explaining business logic, developing, and delivering user trainings/informational sessions, and helping to developing long term solutions related to the integration of Passport with DOHMH’s Contract and Purchasing Management Systems.
Liaise directly with internal and external counterparts to effectively coordinate systems and ensure efficient procurement processing.  These include counterparts in DOHMH’s IT Division, DOHMH Finance bureau IT liaisons, and the Mayor’s Office of Contract Services (MOCS).
Retrieve and analyze contracting, procurement, and fiscal data from DOHMH Finance databases for reporting purposes.
Carry out special projects and develop research standards.
Perform other related tasks as assigned by the management staff.

Qualifications and Requirements:

Candidate should have a BA/BS degree in any one of the following: Data analytics, Statistics Computer Science, Project management, public administration, systems research, or related field.
Previous experience working (at least 2 years) in any of the fields described above including writing queries in SQL
Previous experience (at least 2 years) developing and testing software/platforms and or systems.
Experience developing reports in various applications, including Excel.
Advanced understanding of Microsoft Excel including advanced formulas, conditionals, pivot tables, visualization, and chart generation. Proficiency in MS PowerPoint.

Preferred Skills:

Capacity and willingness to learn new software and system platforms.
The ideal candidate for this position must be a pro-active and self-motivated individual with the ability to work in teams and in a highly dynamic environment with multiple stakeholders and timelines.
Experience using enterprise-wide procurement software is preferred.
Experience working with data visualization tools (i.e., Power BI, OBIEE, and Tableau).
Advanced understanding of Excel.
Experience working with SQL databases, with knowledge in constructing and optimizing SQL queries.
Ability to train staff on data usage.
Experience with stakeholder engagement and project management.
Excellent, clear, and succinct communication (verbal & written) and interpersonal skills.
Experience working with the public health sector and coordinating projects involving multiple stakeholders.
Experience with juggling multiple priorities to meet hard deadlines; and exercising independent judgment and working both alone and with a collaboration of colleagues within the Department.
Strong analytical skills and ability to manage and report complex information.
Experience with data collection, analysis, and interpretation.
Desire to grow professionally, develop new skills and willingness to work outside of comfort zone.
Excellent analytical skills and attention to detail.

NOTE:  All applicants must comply with PHS’ vaccination policy.  Effective October 1, 2021, employees will be required to provide verification that they are fully vaccinated against COVID-19 (with an FDA-authorized vaccine).

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals, and veterans.

About Public Health Solutions

Health disparities among New Yorkers are large, persistent and increasing. Public Health Solutions (PHS) exists to change that trajectory and support New Yorkers and their families in achieving optimal health and building pathways to reach their potential. As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to low-income families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. Learn more about our work at healthsolutions.org.