Overview

Position Summary:

Under the direct supervision of the director or deputy Director, and the supervisory Vendor Liaisons, the Vendor Auditor/Liaison will be responsible for: reviewing and evaluating WIC Vendor Contracts and compliance with WIC Program regulations; responsible for maintaining computer databases and vendor enrollment file documentation; handle compliance Inspections of WIC Vendors in the field; provide training to WIC Vendors on rules and regulations; communicating audit expectations to vendors; conducting thorough analysis of vendor purchase documentation; providing follow up to findings per policy and certifying that vendor cash register systems can accept eWIC transactions.

Specifically, the Vendor Liaison/Auditor will:

B. A. or B.S Degree or prior WIC Vendor Management-related experience
Meticulous attention to detail and ability to proof invoices for discrepancies.
Strong communication and critical thinking skills
Excellent organizational and record keeping skills.
Ability to work independently and prioritize multiple assignments.
Ability to accurately scan large volumes of material for items of interest.
Professional and polite manner in both verbal and written communication.
Experience with data entry, Microsoft Office Excel, and Word.
Ability to handle multiple, complex tasks and responsibilities simultaneously, often under tight timelines to fill quotas
Ability to speak a second language preferred (Spanish, Mandurian, Cantonese)
Valid Driver’s License.

Qualifications and Skills:

Prepare and maintain Vendor database including new and inactive vendor status entries.
Review and log the automated Vendor Application Timeline, using application-related documents and staff notes to record dates and notes.
Assist in maintaining a database of active and inactive vendors.
Review new vendor enrollment forms, prior to submission to Bureau of Investigative Service.
Review monitoring-related documents prepared by field staff for accuracy and completeness of monitoring reports, worksheets, and price stock surveys.
Prepare new vendor files, ensuring that files are complete and accurate and that documents are consistent with information recorded in the Vendor Application Timeline.
Assist in miscellaneous data entry or other projects related to the application enrollment process, monitoring, or training.
Monitor stores to evaluate the adequacy of WIC food stock and prices on a scheduled assignment.
Record and document monitoring results on approved monitoring forms and maintain up-to-date vendor files and WICSIS documentation and notes.
Assist in miscellaneous data entry or other projects related to the application enrollment process, monitoring or training.
Assist in the backlog of application-related activities and meeting with WIC vendor applicants to explain the application process and clarifying for vendors, when needed, whether vendor meets eligibility.
Provide mandated initial, routine, and ad hoc training.
Communicate audit expectations with vendors via letters, email, and phone calls.
Process vendor documentation in a timely manner.
Review and documents vendor submissions thoroughly.
Notify DOH of possible fraudulent submissions.
Provide updates on audit progress to DOH upon request.
Adhere to desk audit policy and procedure.
Maintain confidentiality of information per federal regulation.
Attend mandatory training, orientation, and pertinent meetings/conference calls.
Meet regularly with supervisor to assess progress on projects and set priorities.
Perform other related duties.

NOTE:  All applicants must comply with PHS’ vaccination policy.  Effective October 1, 2021, employees will be required to provide verification that they are fully vaccinated against COVID-19 (with an FDA-authorized vaccine).

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual and transgender individuals, and veterans.

About Public Health Solutions

Health disparities among New Yorkers are large, persistent and increasing. Public Health Solutions (PHS) exists to change that trajectory and support New Yorkers and their families in achieving optimal health and building pathways to reach their potential. As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to low-income families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. Learn more about our work at healthsolutions.org.