COVID-19

Overview

With an annual budget of $1.6 billion and more than 6,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We’re tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.

Since January 2020, DOHMH has been fighting the COVID-19 pandemic- activities include but are not limited to: surveillance & epidemiological investigations; lab testing; engaging and providing guidance to healthcare partners; ensuring the safety & health of responders; providing timely and accurate information to the public; promoting the emotional health of New Yorkers and coordinating citywide COVID-19 vaccine administration. With grant funds from the Centers for Disease Control and Prevention (CDC), DOHMH is undertaking new initiatives to establish, expand, train, and sustain the public health workforce and to improve critical public health infrastructure, ensuring readiness to respond to public health emergencies like COVID-19 and to meet the evolving and complex needs of NYC’s diverse population in the coming years.

The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but will work be supervised by DOHMH.  This is a grant-funded position ending June 30, 2023.

DOHMH’s Office of Emergency Preparedness and Response (OEPR) was created to promote DOHMH’s and NYC’s ability to prevent, prepare for, respond to, and recover from health emergencies. OEPR coordinates agency-wide emergency preparedness planning, exercises and training, evaluation of incident response, exercise performance and coordinating with community stakeholders, city, state & federal partners on public health emergency planning and response. OEPR’s work focuses on promoting and protecting public health through emergency preparedness and response; and recognizes that social inequities negatively impact our efforts to maintain and improve the health of NYC during and after a disaster. With these inequities in mind, OEPR is also working to improve its application of a social justice and racial equity lens to its emergency preparedness and response work. OEPR’s employees are expected to align their work with OEPR’s efforts to combat the harmful effects of systemic injustices on communities and work towards the most equitable post-disaster public health outcomes possible.

The OEPR Bureau of Grants Management and Administration (GMA) is responsible for fiscal and administrative functions for the Division with a focus on workforce equity, strategic financial planning and securing federal preparedness and response funding for the agency.

Job description:

DOHMH has an opening for a Grant Manager. Reporting to the Director of Grants Management, the Grant Manager will be responsible for management of federal funds to support improvement of critical public health infrastructure needs related to workforce, foundational capabilities, data modernization, and physical infrastructure. This includes providing programmatic, grants, and administrative support for DOHMH programs, including initiating, implementing, and monitoring projects that focus on building DOHMH’s and NYC’s public health workforce and infrastructure to ensure readiness to respond to public health emergencies like COVID-19.

Specifically, the Grant Manager will:

Lead grant application development, including management of funding requests from across multiple parts of DOHMH and communication to program leads about timeline and grantor requirements.
Provide guidance on implementation of funded projects that enhance public health infrastructure, workforce, and data needs, including ensuring project timelines/deliverables are clearly outlined and align with grant objectives and requirements, to strengthen DOHMH’s ability to respond to COVID-19 and other public health emergencies.
Lead review and enhancement of documents (i.e., job posting, contract scope of work) related to grant-funded activities, services, and planning in conjunction with subject matter experts/program leads throughout DOHMH.
Ensure programs’ hiring and procurement (purchases & contracts) are in line with grant scope and allowable activities, as well as CDC-approved budget.
Provide ongoing programmatic and administrative support to funded programs to elicit updates, provide guidance, as well as identify issues and next steps.
Ensure grant progress reports and other deliverables clearly and accurately describe DOHMH’s progress in achieving goals and objectives of funding.
Develop various summaries and reports for fiscal agent, DOHMH & OEPR leadership, CDC and other partners using large quantities of information related to infrastructure, COVID -19 workforce, and data goals, priorities, and related activities.
Document grant-related processes, as well as identify timelines and make recommendations for improved effectiveness of initiating and implementing projects.
Participate in Incident Command System (ICS) during public health emergency responses.
Perform other duties as assigned.

Qualifications:

A Master’s Degree in Public Health, Health Administration, Public Administration, Business Administration or related field, OR a bachelor’s degree with at least three years’ experience in high-level coordination or leadership of health or medical programs.
Expertise and proven success in grant development and reporting, as well as familiarity with financial concepts.
The ideal candidate for this position must be a pro-active and self-motivated individual with the ability to work in teams and in a highly dynamic environment with multiple stakeholders and timelines. Previous experience working in fields related to public health or health care.
Relevant experience with government agencies or knowledge of New York City and federal fiscal policies is desirable, but not required.
Capacity and willingness to learn Salesforce and other grant management systems.

ADDITIONAL DESIRED QUALITIES:

Experience with stakeholder engagement and project management.
Excellent communication (verbal & written) and interpersonal skills.
Strong analytical skills and ability to manage and report complex information.
Experience with data collection, analysis, and interpretation.
Desire to grow professionally, develop new skills and willingness to work outside of comfort zone.
Experience working with and coordinating projects involving multiple stakeholders.
Ability to prioritize and work in fast-paced environment with hard deadlines.
Fluency in Microsoft Word, Excel, Outlook, and PowerPoint.

Additional Information:

This is a temporary grant-funded position ending June 30, 2023.
This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date.
Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.
This individual will be expected to work non-business hours during emergencies.

NOTE:  All applicants must comply with PHS’ vaccination policy.  Effective October 1, 2021, employees will be required to provide verification that they are fully vaccinated against COVID-19 (with an FDA-authorized vaccine).

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals, and veterans.

About Public Health Solutions

Health disparities among New Yorkers are large, persistent and increasing. Public Health Solutions (PHS) exists to change that trajectory and support vulnerable New York City families in achieving optimal health and building pathways to reach their potential.

As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to vulnerable low-income families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. To learn more about our work, please visit healthsolutions.org.