With an annual budget of $2.3 billion and more than 6,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We’re tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.
Since January 2020, DOHMH has been fighting the COVID-19 pandemic- activities include but are not limited to: surveillance & epidemiological investigations; lab testing; engaging and providing guidance to healthcare partners; ensuring the safety & health of responders; providing timely and accurate information to the public; promoting the emotional health of New Yorkers and coordinating citywide COVID-19 vaccine administration. With grant funds from the Centers for Disease Control and Prevention (CDC), DOHMH is undertaking a new initiative to establish, expand, train, and sustain the public health workforce to support jurisdictional COVID-19 prevention, preparedness, response, and recovery initiatives over 2 years.
The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but will work be supervised by DOHMH. This is a grant-funded position ending June 30, 2023.
The Division of Finance improves the effectiveness and impact of DOHMH programs and administrative operations through information and analysis, resource, and development and allocation, fiscal integrity, performance and improvement and technical assistance to programs throughout the Agency.
The Bureau of the Agency Chief Contracting Officer (ACCO) aims to quickly contract and procure quality goods and services, in accordance with applicable regulations and laws. ACCO seeks to provide services, solutions, expert technical assistance, and excellent customer service to ensure DOHMH effectively uses contracts and procurements to promote and protect the health of all New Yorkers
DOHMH has an opening for a Senior Specifications/RFP Writer. Reporting to the Director and/or Assistant ACCO for Competitive Procurements, the Specifications/RFP Writer will be responsible for writing/editing/revising/developing solicitation documents, contract scopes of work and contract budgets, and other procurement-related documents that directly and/or indirectly support the agency’s COVID-19 response and recovery.
In response to the COVID-19 outbreak, the ACCO’s office has processed nearly 1,000 contracts for goods and services related to the City’s response. Many of the initiatives started during COVID-19 require longer term procurement solutions. The Specifications/RFP Writer will be responsible for writing/editing/revising/developing solicitation documents, contract scopes and budgets, and other procurement-related documents that directly and/or indirectly support the agency’s COVID-19 response activities.
Specifically, the Senior Specifications/RFP Writer will:
- In collaboration with subject matter experts, develop/write/edit/revise solicitation documents for competitive procurements and quote requests, including COVID-19-related requests. Such documents include Requests for Proposal (RFPs), Competitive Sealed Bids, and Requests for Quote.
- Produce high quality specifications within processing timelines and in compliance with NYC Procurement Policy Board Rules, NYC Charter, and DOHMH policies and procedures.
- Accurately and efficiently manage content of all assigned procurements, including following up with relevant personnel, and managing multiple document revisions.
- Coordinate the release of competitive procurement documents. Coordinate the receipt and evaluation of proposals/bids. Process contracts and other procurement requirements for vendors/providers that are recommended for contract award.
- Review and revise contract scopes of work and contract budgets to ensure alignment with both the solicitation document and agency requirements.
- Utilize Agency and Citywide systems in the development, processing and approval of all assigned work. Update monitoring systems on a regular basis.
- Identify challenges and solutions on procurement and contract matters; correspond with program and ACCO Senior Staff for rapid resolution.
- Participate in meetings concerning procurement portfolio and provide accurate status of procurement actions.
- Work on special projects as needed. Examples of such projects may include, but not be limited to: maintaining the ACCO COVID-19 Tracker; attending meetings related to COVID-19 procurements; acquiring expertise in federal-funding requirements involving COVID-19 contracts and procurements.
- Bachelor’s degree required.
- Previous experience working in fields related to writing solicitation specifications and SOWs.
- Experience working during a public health emergency
- The ideal candidate for this position must be a pro-active and self-motivated individual with the ability to work both independently and in teams, and in a highly dynamic environment with multiple stakeholders and timelines.
Additional Desired Qualities:
- Experience with stakeholder engagement and project management.
- Excellent communication (verbal & written) and interpersonal skills.
- Strong analytical skills and ability to manage and report complex information.
- Experience with data collection, analysis and interpretation.
- Desire to grow professionally, develop new skills and willingness to work outside of comfort zone.
- Experience working with the public health sector and coordinating projects involving multiple stakeholders.
- Ability to prioritize and work in fast-paced environment with hard deadlines.
- Fluency in Microsoft Word, Excel, Outlook, and PowerPoint.
- This is a temporary grant-funded position ending June 30, 2023.
- This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date.
- Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.
- This individual will be expected to work non-business hours during emergencies.
NOTE: All applicants must comply with PHS’ vaccination policy. Effective October 1, 2021, employees will be required to provide verification that they are fully vaccinated against COVID-19 (with an FDA-authorized vaccine).
PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual and transgender individuals, and veterans.
About Public Health Solutions
Health disparities among New Yorkers are large, persistent and increasing. Public Health Solutions (PHS) exists to change that trajectory and support vulnerable New York City families in achieving optimal health and building pathways to reach their potential.
As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to vulnerable low-income families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. To learn more about our work, please visit healthsolutions.org.