Overview

The Administrative Assistant II works within the Office of the Chair in the Department of Family Medicine and Community Health under the supervision of the Department Administrator and with a team of other administrative members. In the future, this role will report into an Administrative Manager who will lead this administrative team. This role will provide administrative support for several clinic site leads and other clinical faculty leaders. This role will also serve as a back-up to other colleagues within the Office of the Chair and as a float to other areas in the department to provide back-up as needed. The Administrative Assistant II will also work on several projects that may be department wide in scope to advance the operations and missions of the department.

Responsibilities: 

Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision.

  • 20% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
  • 20% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
  • 15% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
  • 5% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
  • 20% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
  • 15% Provides department administrative support to clinic site leads and other clinical faculty leaders
  • 5% Functions as administrative back-up to other administrative roles and/or float to other administrative areas in the department

Please visit this link to learn more and apply.

About University of Wisconsin-Madison School of Medicine and Public Health

SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.