Administrative Operations Supervisor (WMS Band 1) Project
Executive Office of Resiliency and Health Security (ORHS)
Home-Based – Multiple Locations, Statewide

Our ideal candidate has a driving passion for the work, brings humility to their job and interactions, and understands how their actions affect others. They see the needs and objectives of others and take them into account while achieving their own objectives, and they adapt their approach and expectations accordingly.

Our ideal candidate demonstrates resilience to model outward behaviors including seeing people like ourselves, whose goals, objectives, needs, and challenges matter.

Our Administrative Operations Supervisor will be responsible for managing the daily fiscal operations of ORHS, including grants and contracts management, and budget development and monitoring. They will also provide oversight and guidance to staff that secure funding through successful grant applications; negotiate, maintain, and monitor contracts; build budgets and spending plans; conduct sub-recipient monitoring of contracted partners; oversee strategic planning, partner relations, and performance management, and provide oversight to program and fiscal audits.

Our Administrative Operations Supervisor supervises and directs a team of four (4) employees, one HSC4 and three HSC3 positions, to enable them to grow and succeed through feedback, instruction, and encouragement. Structure and direct others’ work on projects and tasks.

Our Administrative Operations Supervisor monitors all fiscal aspects of ORHS and providing the ORHS Leadership Team with recommendations on budgets, spending plans, use of unspent and carry-over funding, and contract management.  Our Administrative Operations Supervisor coordinates with the agency internal auditor during fiscal and program audits initiated by either the State Auditor’s Office or our federal partners and make recommendations for corrective actions to the ORHS Leadership Team.

Leads staff utilizing specialized approaches and skills that will help staff grow and develop in their roles and helps staff identify key goals and use their talents to achieve those goals.

Ensures completion of program priority projects to include grant applications, contract negotiations, budget completion, audits, strategic planning, performance measures, and tracking of all outcomes and outputs.

Provides accurate and comprehensive financial advice to the ORHS Executive Team on business decisions impacting the agency.

Responsible for ensuring accurate, ethical, and timely reporting of all financial activities and for managing audits and resolving any audit findings.

Models and promotes health equity, develops and maintains effective partnerships within DOH, outside the agency, and throughout the region.

The Executive Office of Resiliency and Health Security (ORHS) ensures the agency and its local health, tribal, and medical partners are better prepared to respond to and recover from public health emergencies, major disasters, and terrorist activities that affect the health of the people of Washington State.  The Administrative Operations Supervisor provides oversight, coaching, mentoring, and support to 4 individual contributors and at times, other matrix team members, who directly implement and conduct the emergency preparedness and response work of our agency. This position is required to participate in any activation of the agency IMT to respond to incidents with a public health or medical impact.

This is a home-based, full-time, project WMS 1 position located within the Executive Office of Resiliency and Health Security. This project position is currently funded through September 30, 2024.


About the Department of Health

The Washington State Department of Health’s (DOH) vision is equity and optimal health for all.  Our mission is to work with others to protect and improve the health of all people in Washington state.  Learn more about the DOH Transformational Plan.

Our Values

Good organizations know what they do and how they do it. Great organizations also understand why they do it.  Our values are:

·       Human-centered: We see others as people who matter like we do and take into account their needs, challenges, contributions, and objectives.

·       Equity: We are committed to fairness and justice to ensure access to services, programs, opportunities, and information for all.

·       Collaboration: We seek partnership and collaboration to maximize our collective impact. We cannot achieve our vision alone.

·       Seven Generations: Inspired by Native American culture, we seek wisdom from those who came before us to ensure our current work protects those  who will come after us.

·       Excellence: We strive to demonstrate best practices, high performance, and compelling value in our work every day.

The Washington State Department of Health (DOH) acknowledges that our locations statewide are on the homelands of Native people, who have lived in this region from time immemorial.  Currently, within the boundaries of Washington State, there are 36 tribes, 29 of which are federally recognized, that share traditional homelands and waterways in what is now Washington State.  Some of these are nations and confederacies that represent multiple tribes or bands.  We express our most profound respect for and gratitude toward these original and current caretakers of the region.  As a public health agency, we acknowledge our responsibility to establish and maintain relationships with these tribes and Native peoples, in support of tribal sovereignty and the inclusion of their voices in public health programs and policies.  We pledge that these relationships will consist of mutual trust, respect, and reciprocity.



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About Washington State Department of Health

Washington State Department of Health (DOH) works with federal, state, tribal, and local partners to help people in Washington stay healthy and safe.  Our programs and services help prevent illness and injury, promote healthy places to live and work, provide education to help people make good health decisions and ensure our state is prepared for emergencies.