Position: Mission Impact Project Coordinator
Department: Mission Impact (Advocacy and Systems Change)
Supervisor: Vice President of Social Justice and Advocacy
Compensation Range: $42,000 Annually
Benefits: Health Insurance, Vision, and Dental
FLSA Status: Exempt, Fulltime
Hours of Work: Monday – Friday; Business Hours & Evenings. Occasional Weekends.
Application Deadline: Rolling basis; Please send resume and cover letter to firstname.lastname@example.org
MISSION STATEMENT: Eliminate racism, empower women, and promote peace, justice, freedom and dignity for all.
FUNCTION: The Mission Impact Project Coordinator will be responsible for implementation and administrative support of the day-to-day activities of the Advocacy and Systems Change Department (Mission Impact) and serve as a liaison on behalf of the Vice President of Social Justice and Advocacy internally and externally. Their primary duties will include scheduling and planning department quarterly strategic planning meetings and supporting the Program Directors with the implementation of Asana. In addition, special projects, creating agendas, taking minutes, purchase requests and submissions, completing meeting follow-ups, and communication across the department via emails and memorandums. The Mission Impact Project Coordinator will be essential in maintaining strong interdepartmental ties on special projects aligned with the agency’s mission, vision, and values.
We are looking for a self-motivated, organized, and sociable person to serve as the Mission Impact Project Coordinator. In this position, you will be in charge of coordinating many of the day-to-day operations. The successful candidate will be an excellent communicator with solid organizational skills and the ability to build trust with numerous community partners and internal leadership. Duties include meeting scheduling, record-keeping, minute-taking, follow-ups, addressing inquiries and partner needs, and urgent communications. In addition, they will work in partnership with other Mission Impact team members and leadership to ensure a robust operational base across the department.
1. Ability to manage and prioritize in a demanding position and comfortability with ambiguity.
2. Must be at least 21 years old
3. Bachelor’s degree in organizational leadership, business management or related field required
4. Two years professional experience, preferably in administrative support.
5. Ability to plan and coordinate special projects/programming
6. Experience with program development, community organizing, budgetary and strategic planning
7. Demonstrated ability to organize collaborative systems, follow routines, and respond to change as needed
8. Proficiency in Asana project management software
9. Proficiency in word-processing and Excel spreadsheets required
10. Excellent interpersonal and customer service skills
11. Excellent written and verbal communication skills including editing; must have excellent command of English language
12. Strong attention to detail and organizational skills
13. Able to effectively work independently, prioritize, multi-task and shift tasks
14. Able to work in shared workspace with distractions
15. Demonstrated ability to work with people of diverse backgrounds
16. Able to demonstrate the mission of YWCA Kalamazoo and adhere to it
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.
1. Provide administrative and strategic support to the department, such as scheduling meetings, creating agendas, taking minutes, record-keeping, partner follow-ups and special project execution
2. Maintain records of the basic finances of Mission Impact: create and maintain filing systems for Purchase Requests (PRs), receipts, and other finance information for Mission Impact, both electronic and physical; create and submit PRs, communicate with the Finance department to ensure consistency. The candidate will not be managing department salaries.
3. Prepare communications, such as memos, emails, invoices, reports and other correspondence
4. Serve as the administrator for the departmental Asana project management software, complete all necessary training to build software analysis
5. Performing tasks that support projects and assignments for the department that result from quarterly strategic planning sessions including creating and maintaining monthly memorandums, a departmental calendar, tasks outlined within the strategic plan, and other scopes of work
6. Work cooperatively with the department’s VP and Directors toward continuous program, service and administrative improvement
7. Assisting in preparation and accurate reporting of proposals, including compiling required statistics, data and support materials and evidence based model statistics
8. Represent the Vice President of Social Justice and Advocacy at community events when needed
9. Remain flexible and manage changing priorities on a continuing basis
10. Be able to effectively communicate updates and necessary supports to direct supervisor and other departmental team members as it pertains to the satisfactory of your role
11. Know and adhere to Association policies, procedures and practices
12. Safeguard confidential information gained because of the position
13. Comply with Association policy regarding required reporting of child abuse
14. As a YWCA employee, project a positive image of the organization and its programs to the community
15. Must have reliable transportation and be able to independently secure project items and attend community events as needed
16. Work cooperatively with YWCA program and operational leadership, staff, and volunteers
17. Be able to work pre-approved and scheduled evenings and weekends as required by events and other organizational needs
18. Able to demonstrate the mission of the YWCA and adhere to it
19. Perform other duties as assigned
1. YWCA location- Cornerstone Building: 405 W Michigan Ave. Kalamazoo, MI 49007
2. Off-site location (meetings occur at community based organizations, other associations in Michigan); Promotional events; Networking events; Community Engagement events, etc.
3. Potential outdoor events
4. Actions: Sitting, standing, kneeling, bending, some lifting
5. Occasionally required to stand
6. Occasionally required to walk
7. Continually required to sit
8. Continually required to utilize hand and finger dexterity
9. Occasionally required to climb, balance, bend, stoop, kneel or crawl
10. Continually required to talk or hear
11. While performing the duties of this job, the noise level in the work environment is usually quite.
12. The employee must occasionally lift and /or move more than 20 pounds.
13. Specific vision abilities required by this job include: Close vision; Distance vision; Color vision; Peripheral vision;
14. Specialized equipment, machines, or vehicles used: Frequent driving to and from meetings in the community
1. Familiarization with YWCA Personnel Policies and Mission.
2. Appropriate training and in-service which will occur during employment.
3. Eliminating Racism Workshop, Gender Equity Training.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Equal Opportunity Employer